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The Communication, Web Presence, and Change Management sub-working group of the Cloud Storage Working Group has focused on the creation of a set of best practices for communications and documentation for the transition from unlimited storage to a storage-mindful environment.
The sub-working group comprised more than ten universities and was led by Matt Klein of Cornell University.
Links to resources:
We held a webinar session on April 18th, 2023and covered the approaches your peer organizations are taking for communications and web presence and get access to the resources this workgroup is making available to benefit the higher ed community. Speakers included: Matt Klein, Cornell University, and Sarah Noel, North Carolina State University. Here's a link to the presentation used during the webinar and the presentation transcript.
Cornell University
Status as of January 2023: Quotas imposed. Alumni terms under review. Current perspective is 15GB default for faculty, staff, and students and more can be requested. Alumni storage is slated to end July 2023 but individuals who already have alumni Gmail accounts can keep them. Google services will end for all future alumni the November after they graduate. Students and alumni can switch to Office 365 email if they want.
Strategic Storage Initiative website
Indiana University
About the Student Email Move from Gmail at IU to Exchange website
- Communications about changes to Google storage
Lewis & Clark College
University of California, Irvine
University of Minnesota
University of Michigan - Ann Arbor
University of Wisconsin - Madison
Workgroup Participants:
- Amanda Pecora-DeFazio, Rutgers University
- Allison Oslund, Texas A&M University
- Annette Aquino, Arizona State University
- Chris Bard, Rice University
- Christina Gomez, University of Wisconsin - Madison
- Dana Voss, Internet2
- Jake Burggraff, Arizona State University
- Katie McInerney, North Carolina State University
- Kellie Greaves, University of Minnesota
- Matt Klein, Cornell University - WORKGROUP LEAD
- Monica McSharry, New York University
- Sabila Husain, Harvard University
- Sarah Bailey, University of California, Berkeley
- Sarah Noell, North Carolina State University
- Steven Nguyen, University of Minnesota
- Xanat Hernandez Alvarez, University of California, Irvine