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Minutes, ITANA Conference Call

July 10, 2008

*Attendees*
Jim Phelps, University of Wisconsin (chair)
Jeremiah Adams, University of Colorado-Boulder
Tom Barton, University of Chicago
Mike Halm, Pennsylvania State University
John Spadaro, Brown University
Steve Olshansky, Internet2
Dean Woodbeck, Internet2 (scribe)

*Agenda*
1. Roll Call
2. Agenda Bash
3. Accept minutes of last call
4. Wiki changes, web site updates (Jim)
5. Data Management Report (Klara)
6. Fall Face2Face Report (Jim)
7. Case Studies Framework (Jim)
Future Agendas:

• Data Management Survey framework
• Architecture on your Campus Case Studies framework
• EDUCAUSE pre-conference logistics
• Data Admin CG
• Archimate Architecture Modeling Language
• Social Software - LinkedIn, Facebook, Twitter, et al

Items on the shelf:

1. Architecture Tool discussion (All)
1. UC Irvine's open source tool - Protoge

2. Chicago's I.T. Ecosystem Tool (Tom B)
2. Paul's piece on Standards for Arch Documents - standards for architectural documentation (Paul H)

3. UC-Berkeley Roadmap document (Hebert)
4. Mellon New Initiative: Framework for scholarly studies tools (Keith H)
5. Web CMS RFPs (Jim P)
6. Face2Face Planning Committee Check-In (Committee)
7. ECAR Bulletin - Centralization/Decentralization

(99) Next steps, next call

**Action Items**

(AI) (Jim Phelps) will check with Internet2 and EDUCAUSE to see whether any support/capabilities might exist to assist with organizing/designing the wiki.

(AI) (Miah Adams) will check on the potential for piggy-backing an ITANA Face2Face with the logistical planning for CSG (which will take place in Boulder).

(AI) (Jim Phelps) will add a page to the wiki to start capturing information about Face2Face meeting options and will, at some point, introduce this discussion to the e-mail list.

(AI) (Working group members) will review case study questions on the wiki to determine whether answering these would result in an informative case study.
https://spaces.at.internet2.edu/display/itana/Case+Studies

(AI) (Mike Halm) volunteered to help determine a list of campuses to recruit for case studies and then contacting the appropriate people.

(AI) (Mike Halm) will send information/thoughts about wiki gardening to Jim and/or the email list.

**Carryover Action Items**

(AI) (Klara) will develop a plan of action on how to proceed with some sort of data management working group and report back on the next call.

**Wiki Update**

Wiki updates include a new Hot Topics section on the home page with a three-column format. The columns each represent one hot topic: data management, case studies and selling points (selling EA on campus). Jim Phelps is still looking for a graphic artists and/or information architect who might look through the wiki and organize both the design and information. (AI) (Jim Phelps) will check with Internet2 and EDUCAUSE to see what support/capabilities might exist within those organizations. The wiki is here:
https://spaces.at.internet2.edu/display/itana/Home

**Web Update**

The survey results from the June 2008 Face2Face are posted on the ITANA website:
www.itana.org/2008/07/08/itana-face2face-survey-results/

**Fall Face2Face**

During the last call, there was a suggestion to check with EDUCAUSE and Internet2 to determine the possibility of adding a day-long ITANA meeting immediately adjacent to another scheduled meeting. It appears that neither EDUCAUSE nor Internet2 will be a possibility for the fall. Jim will continue to follow-up. It is beneficial to tag onto another meeting, to allow people to consolidate travel costs and to take advantage of the larger organization's meeting planning capabilities.

There was a discussion about the proposed spring Face2Face. Previous suggestions have included attaching the meeting to the Internet2 Spring Member Meeting or the spring CSG meeting. The spring CSG meeting will be at the University of Colorado-Boulder. (AI) (Miah Adams) will check on the potential for piggy-backing on the logistical planning for CSG. Another possibility is JA-SIG, which also has meeting planning capabilities.

(AI) (Jim Phelps) will add a page to the wiki to start capturing meeting options and will, at some point, introduce this discussion to the e-mail list.

There was also discussion about travel costs and, if ITANA moves to two Face2Face meetings per year, of instituting a registration fee, probably in the $100-$200 range.

Another option, given travel time and expense, is to take advantage of the EDUCAUSE webinar capabilities and conduct one of the Face2Face meetings that way.

In terms of ITANA outreach, there will be an ITANA constituent group meeting at the fall EDUCAUSE conference in Orlando. Jim also does something on ITANA at the EDUCAUSE Midwest meeting. The working group agreed it would be beneficial to have others do the same thing at regional EDUCAUSE meetings elsewhere.

**Case Study Framework**

One of the agreed-on activities for this group is the development of case studies - descriptions of ongoing Enterprise Architecture programs at various institutions. There is a draft set of questions on the wiki that could form the framework for a case study.
https://spaces.at.internet2.edu/display/itana/Case+Studies

(AI) (Working group members) are asked to review these questions and determine whether answering these would result in an informative case study. There is also a proposal to turn some of these case studies into podcasts. One process would be to develop a written case study, then use that as the basis for a podcast. The podcast would involve interviewing a senior leadership person at the campus (such as the registrar, HR director, etc.) and the CIO, talking about the value that EA brought to their operations. The interviews would be edited to a reasonable length (10 minutes or so) for the podcast.

(AI) (Mike Halm) volunteered to help determine a list of campuses to recruit for case studies and then contacting the appropriate people.

**Data Management**

Jim talked with the chair of the EDUCAUSE data administrator constituent group (Mike Fary from the University of Chicago) concerning the possibility of collaborative work with ITANA. He is interested and may join the next ITANA call.

**Archimate**

ArchiMate is an open and independent modeling language for enterprise architecture, supported by different tool vendors and consulting firms (see www.archimate.org). Jim has been in touch with an enterprise architect at Cardiff in the U.K., who is going to be training on Archimate in early August. He will join an ITANA call (perhaps in mid-August) to discuss what his thoughts and experience.

**Wiki Gardening**

Wiki gardening, which was discussed during the last call, refers to a process of periodically reviewing a wiki and freshening the content. (AI) (Mike Halm) will send some information to Jim and/or the email list with some thoughts on this process.

*Next Call, Thursday, July 24, 2008, 2:00 p.m. EDT*