This page lists ACAMP Logistics.
- When planning the ACAMP, (done for 2018)
- specify to meeting services how many rooms are needed
- Request a flipchart for each breakout room
- Request two of the breakout rooms have a projector
- All ACAMP rooms, including the agenda setting room , should be set up with round tables.
- Develop proposed schedule for the ACAMP based on overall TechEx program (done for 2018)
- For 2018 agenda setting room for about 200, breakout rooms 30-40,
- Note for 2018 Agenda setting on Thurs morning and short Agenda setting on Friday morning
- SUPPLIES - Be sure we have 8 inch by 6 inch sticky notes and sharpie pens and blue tape. Done- Elaine
- Double check with Meeting Services to see if they have extras from previous ACAMPs before ordering more
- The type if 8 inch by 6 inch sticky notes we order is https://www.amazon.com/gp/product/B000CD0MHQ/ref=oh_aui_search_detailpage?ie=UTF8&psc=1
- Be sure we have chocolates for the final thank yous at ACAMP - Ann DONE
- Set up an ACAMP wiki page such as (done for 2018)
- Ask the Web Support team to set up a wiki redirect (done for 2018)
- from internet2.edu/ACAMP to the wiki page the current year's ACAMP . FOLLOW UP ON THIS!!!!
- Set up a separate google doc for scribing each ACAMP breakout (there are five breakouts during each time slot generally there are 35-40 in total). (Emily will do this for 2018)
- Ask meeting services the names of the rooms to be used for ACAMP
For 2018 ACAMP in Orlando
Agenda Setting and Wrap-Up Room
- Java Sea
- Breakout Rooms
- Oceana Grand Ballroom 4 (Projector Setup/Flip Chart)
- Oceana Grand Ballroom 5 (Flip Chart)
- Oceana Grand Ballroom 8 (Flip Chart)
- Oceana Grand Ballroom 9 (Flip Chart)
- Banda Sea 1 (Projector Setup/Flip Chart)
- Breakout Rooms
- Develop the main ACAMP wiki page with the schedule and links to all of the docs.
- Update these two wiki pages with current year info: (EMILY TO DO)
- Overview and tips https://spaces.at.internet2.edu/x/wADxBg
- Leading an Unconf Breakout session https://spaces.at.internet2.edu/x/wwDxBg
- Overview and tips https://spaces.at.internet2.edu/x/wADxBg
- Update the Word Doc corresponding to those 2 wiki pages. Dean should have the original Word Doc (Dean will look for Word DOC)
- Ask meeting services if big easel pages can be taped to walls of main room and for the hallway outside. If not, be sure enough easels are ordered. DEAN WILL TALK WITH MARIE
- If there will be a pre-seeded intro to ACAMP session, such as run by KenK and KeithH for past few years, be sure we have asked them if they agree to do this
- During TechEx
- Make the big grids (one for each ACAMP timeslot) on Easel size sheets.
- On the grids, have one rectangle for each room
- indicate which rooms have projectors
- Sometimes we have an extra easel page for "parking lot"
- On ACAMP agenda setting morning, the empty grids should be in the room and taped to the wall (or displayed on separate easels if the venue does not allow things taped to walls).
- Put on each ACAMP table,
- Handouts (one side on Tips and other side on Leading a Breakout)
- Sticky notes
- Sharpies
- Ann and Tom lead the agenda setting
- Reminder, if we want an Intro to ACAMP session at the 1st breakout, then put a sticky for that in the appropriate slot ahead of time.
- Once agenda for the day is set, a flywheel quickly updates the wiki with the names of the sessions for the day's agenda.
- A few weeks after ACAMP,
- email the list of attendees,
- thank them for participating,
- inform them that the Google docs will soon (provide a date) be made VIEW ONLY and they should complete any last minute additions to the notes.
- Follow thru at chosen date to make the scribing google docs VIEW ONLY
- email the list of attendees,
- Make the big grids (one for each ACAMP timeslot) on Easel size sheets.
Note on restructuring wiki: Dean suggests we create a main ACAMP wiki page and move all of the previous year’s pages under that main page. Seems like a good idea.
See Also:
- Blog on ACAMP https://www.internet2.edu/blogs/detail/8660