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1. Roll Call East to West

2. Scribe for call

3. Agenda Bash

4. Itana Administration

5. 2015-2016 Close-out round table 

Attendees

• Chris Eagle, University of Michigan
  
• Dan Kiskis, University of Michigan
• JJ Duchateau, University of Wisconsin
• Louis King, Yale
•  Jim Phelps, University of Washington
•  Rupert Berk, University of Washington
• Ashish Pandit, UCSD

Updates

• API subgroup

  • will resume meeting monthly again in September

  • most recently did roundtable on current state and tooling challenges

• • discussion about how to make API portal more inviting
  • considering white paper on API governance in Fall
• Itana Fall F2F
  • more planning will happen over summer
• July 1 meeting is cancelled. Monthly meetings will restart in September.
• Online group work may continue over the summer on the work from the 2016 Spring F2F

Roundtable Discussion 

Louis:

• At Yale, EA has been identified to lead new IT strategy work. Hope to tap into some existing robust communities to do this. 
• Strategic plan is a point in time of ongoing conversation. So, the important part is how to leverage the conversation that comes out of this.

Chris:

• This is similar to the U of M experience in building strategy. We built a strategic plan and then threw it away, but it was very valuable because it got people involved in the conversation.

Louis:

• There is a new political construct at Yale. There is a shift from faculty governance committees to provost governance. This is both good and bad. Good insofar as it brings strong leadership, bad in that it disconnects some critical voices. It is now necessary to figure out how to reconnect those voices.

Rupert:

• The UW is engaged in a similar effort to balance the right voices in strategic planning discussions. The immediate context is providing information to the IT Service Management Board to enable them to govern the mix of services provided by central IT. But to provide this information involves engaging many different IT teams, service owners, business service owners, IT leadership and surfacing understood business outcomes and goals for everyone to see and validate. 
• The UW is doing this in the context of its ITSM effort.

Louis:

• Yale is also turning towards ITSM and establishing itself as a service-oriented organization.

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Whiteboard 

From the Adobe Connect whiteboard:

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From the Adobe Connect chat window:
 

Ashish Pandit: is the location for f2f finalized?


Louis King - Yale: at educasue in anaheim, ca


Jim Phelps: It will be a pre-conference seminar that you register for separately.


Jim Phelps: https://www.educause.edu/annual-conference/agenda-and-program


Jim Phelps: It will show up at this link once they push out the agenda


Jim Phelps: The date is Tuesday Oct 25th.


Ashish Pandit: Thanks


Chris Eagle (Michigan): https://docs.google.com/document/d/1rKE9gNkDnoSKvcY-fP3ku8_Xem-Ybs28ao99QQAlWng/edit


Chris Eagle (Michigan): one page summary of our Strategy Metrics


Jim Phelps: Chris Eagle should "The amount spent on strategic projects increases over time." be "percentage spent over time instead"?


Chris Eagle (Michigan): yes. however, at this point, some of our metrics are limited by the data we can gather


Chris Eagle (Michigan): we think we might be able to get a list of all projects that advance the strategy, but we're not sure we can (at this time) get full IT spend on campus, in order to make a %


Ashish Pandit: It would be great if you can share the presentation. Thanks