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Agenda

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Attendees

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Announcements - Itana News, Working Group Report out

Topic Title - Architecture and ERP programs

• help business units understand change management, testing
• Value of guardrails for future work, establishing reference architectures, decision tree to provide guidance (e.g., for integration)
  • fairly well received by business units, in part due to the pressure to make progress (crisis mode)
• "We don't need architects, we need people to do stuff"
• CIO leadership is good
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• Executive sponsorship includes CIO
• Building security into (architecture) review has been effective to add to credibility and adherence to standards. review board sponsored by central IT.
• cultural aspect - demanding people work for your architects
• stabilization - implementation part II, operationalizing, actually doing some of the work not done during planning that hinders implementation
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• data and process focused, business led
• look for opportunities to consolidate services/systems
• organizational change management is huge - train and educate early
• use Lean Six Sigma bench of green belts (LSSGB) and black belts (LSSBB) to

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• assist, 20-25% of university staff have basic Lean Six Sigma training
• BI team heavily involved, including data architect
• PMO coordinates the effort
• funded by central campus, and shifting to cloud first, SaaS first, where those "older technology" resources are repurposed to the enterprise project
• service owners are expected to be trained to the LSSGB level and have a continuous improvement plan in place
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• focus on integrations and data flow was funded in the project and managed by the EA program
• when funding for the enterprise project was finished, advanced capabilities evaporated with little support to sustain
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• small EA program - focus on standards and adherence to those standards with "architects" across institution. 
• Further focus on authentication, narrow scope to keep the university out of trouble
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• EA program playing catch up with the enterprise project
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• How do we get away from one-shot lifts and move toward an continuous effort?
  • change is part of what we do
  • role of continuous improvement (e.g., service continuous improvement plan)
  • possible role of LSS

See meeting deck for additional information