This page is an output of the Itana Spring Face2Face 2016 meeting, contributed to the Itana wiki by the meeting attendees.
The process of generating and developing a pool of ideas for satisfying a need or solving a problem and sifting that pool into a workable set of useful ideas. These ideas have the support of the group that created them. Processing these ideas could involve classifying them according to some relevant framework.
One or more viable ideas for an issue or topic with definitions for the ideas
We are aware of a problem or need via a strategic plan, a work request, a governance group, or some other formal or informal communication of need.
A catalyst exists for which ideas, solutions, et. al. are needed.
This process is good to support the creation of some of the artifacts enumerated in the ITANA catalog.
An undesired condition is defined (say, there are 20 versions of a technology throughout campus). EA is tasked with proposing one or more solutions/outcomes to this condition.
Many application teams want to monitor many applications and would like to have a easier way to do so.
EA is going to hold an all-day event and we want to brainstorm topics and build an agenda.
Undergraduate Advisors want to envision what a dashboard for advisors could contain and look like
An executive leader wants to replace an existing campus technology.
Campus leadership wants to enable a new capability.
A service owner needs to create, enhance, or deprecate a service
A manual process needs to be modernized using 21st century technology
A group lists a bunch of current state issues. The process may involve sorting those issues according to workflow or lifecycle stages.
A state mandate is issued for stable tuition for 4 years
Material that can be used as a source for ideas include:
Strategic Plans (business and IT)
IT Portfolio reports
Existing EA representations
IT work request system
Leadership planning retreat
Enterprise improvement suggestion program
This activity should include at least three aspects:
The act of gathering a lot of ideas (ideation)
The act of narrowing the list of ideas down to a manageable number of viable ideas. (winnowing)
Classifying, Clarifying, defining and/or framing the ideas
Some best practices include:
Use an Ice Breaker (“Yes, and…”, “Meet and greet”, etc.) to get the group thinking and build relationships.