Conference calls

For each upcoming call:

1 to 2 weeks prior:

Update the ITANA 2014-2015 Program, which is automatically included on the ITANA home page.
Update the Conference Calls page with the next call date and time, which is automatically included on the ITANA home page.

The week before:

Call Leader: Send out the agenda about 1 week before and ask for additional items
Call Leader: Send out the finalized agenda with dial-in and webinar information 1 to 2 days prior to the call
Call Leader: Update the agenda in Adobe Connect and clear the chat fields, discussion notes, et al
Call Leader: Do other set up in Adobe Connect as needed

Day of the call:

Call Leader: At least 15 minutes prior to the call, log into Adobe Connect and un-block guest access
Call Leader: Switch Adobe Connect to the Call Start screen
Call Leader: Dial in to the bridge 5 minutes earlier, great people and announce that we will do roll-call at the start of the call
Scribe/Call Leader: During Call: grab a screen shot of the attendees list
Scribe/Call Leader: At end of call: copy any notes, links et al and send them out to the Scribe / Steering Committee
Call Leader: Turn on "Block Guest Access" at end of call.

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