Page History

Notes / minutes (if needed)

Collaborative scribing using a Google doc is recommended.

• Set up one Scribing Doc to be reused for collaborative scribing. An example is here.
  
• Include at top of scribing doc:
  • "NOTE WELL: All Internet2 Activities are governed by the Internet2 Intellectual Property Framework."
•  Configure permissions so anyone with the link has edit access, unless you need to restrict access to the notes more tightly.
• Link to the collaborative scribing doc from the top of the working group wiki. See examples here and here.
  
• Solicit On calls that do not have a designated flywheel/scribe, the Chair(s) should solicit a volunteer at the start of each call to be the primary scribe for the call. Encourage others to help The charis should make it clear that others on the call are welcome and thanked for helping out with scribing as well. In particular, a call participant who is making a technical or complex point that should be in the notes, is encouraged to help the scribe to get it right.
• To archive the collaboratively scribed notes, either
  •  keep adding to the scribing doc and that will become the historical record of notes and/or
  • On the working group wiki, create a page for the minutes after each call, and transfer the notes into that page. 

• Other tools as needed, such as:

• Box.com for document storage

• Adobe Connect or other tool for slide sharing during calls

Feel free to Email mw-service@internet2.edu to request help with the above tools

Note January 2017: The Per-Entity Metadata Working Group used EtherPad for collaborative scribing. Motivation to use Etherpad was around unpopular subscription requirements for Google (or Box). Read about the pros and cons of EtherPad here.

Logistics Requests

• Send logistical needs/requests/questions to mw-service@internet2.edu
• Emily Eisbruch, Mike Zawacki and Dean Woodbeck will receive requests sent to mw-service@internet2.edu
• If you do not receive a timely response, or if you have follow up questions, email mw-service@internet2.edu again.

• Internet2 staff flywheels, please see these instructions to establish the group in Salesforce: https://internet2.box.com/s/68g9buiofe8tusi99pctlogh94epjhqi