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Who does it?Step
Internet2/InCommon Leadership

Develop charge/scope document. Examples:

Internet2/InCommon Leadership, including members of Governance/Advisory groupsIdentify a chair and (optionally) co-chair for the working group
Internet2/InCommon LeadershipIn the case of a governance or advisory group, there may be an Internet2 flywheel assigned, that is, a designated Internet2 staff member to assist with the group.  See Table of Internet2 Support Levels to Trust and Identity Working Groups.
ChairPublicize call for membership. See Tools for Publicizing Working Groups, Recruiting New Members and Onboarding.
ChairConsider the stakeholders who should be represented on the working group and do targeted outreach as appropriate. 
  • International participation
  • large schools, small schools
  • research groups
  • verticals
  • corporate partners
Chair and Flywheel (if available)Email mw-service@internet2.edu to request email list, BlueJeans connection and wiki space:
  • email list (see email list naming guidelines)
  • BlueJeans (video or phone conferencing) coordinates 
    • Note: The Internet2 Technical Services Group strongly requests we use BlueJeans instead of Edial when setting up any new calls. The plan is to retire Edial.
    • Note to flywheels: If for any reason you are setting up an Edial call, do not set up an Edial call under your own Edial account. Please request from mw-service to leverage the shared Edial account (i2MI-info@internet2.edu) that will be sustained even if a particular staff member departs.
  • wiki space (here is a note for InCommon staff regarding placement of the working group wikis)
Chair and Flywheel (if available)

Determine the meeting schedule

  • May use a Doodle Poll to determine members’ availability
  • Once you determine the best meeting time, schedule regular meetings and simply cancel if they are not needed.
    It gets complicated to NOT have a regular meeting time and to try to schedule AD HOC meetings.
  • Pick a time that works for both the chair and flywheel to ensure effective communication and support. 
Chair and Flywheel (if available)

Optional: Establish a calendar invite using Outlook 

  • Note: you can put a SYMPA email group address in the "To" line of an Outlook invite.

Flywheel or Internet2 Trust and Identity Staff

Be sure the new working group is listed in

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