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- Ask meeting services if big easel pages can be taped to walls of main room and for the hallway outside. If not, be sure enough easels are ordered.
DEAN WILL TALK WITH MARIE for 2018 - If there will be a pre-seeded intro to ACAMP session, such as run by KenK and KeithH for past few years, be sure we have asked them if they agree to do this.
(Tom has emailed Ken and KeithH for 2018) - Be sure the TechEx Program ACAMP pages all include pointer to the ACAMP wiki page. For example https://meetings.internet2.edu/2018-technology-exchange/detail/10005157/
- During TechEx
- Dean include tips and tricks in nightly updates
- Talk to Marie about grid making (DEAN)
- Make the big grids (one for each ACAMP timeslot) on Easel size sheets.
- On the grids, have one rectangle for each room
- indicate which rooms have projectors
- Sometimes we have an extra easel page for "parking lot"
- On ACAMP agenda setting morning, the empty grids should be in the room and taped to the wall (or displayed on separate easels if the venue does not allow things taped to walls).
- Put on each ACAMP table,
- Sticky notes
- Sharpies
- Flywheel should check each of the breakout rooms on morning of ACAMP start to be sure they have the right setup.
- Also if they are challenging to find, need to be sure hosts (Ann and Tom) are prepared to explain to the participants where they are
- Ann and Tom welcome everyone and lead the agenda setting
- Special things (for ACAMP closing FOR 2018 include recognition to Roland and EduPerson handoff.)
- Reminder NO breakfast on Friday
- Reminder, if KeithH and KenK agree to run Intro to ACAMP session at the 1st breakout, then put a sticky for that in the appropriate slot ahead of time.
- Ann and Tom, remind everyone if they are leader for a breakout, they MUST have a scribe identified before starting the discussion.
- Ann and Tom, Encourage people to scribe as a vital way to help the community
- Once agenda for the day is set, a flywheel quickly updates the wiki with the names of the sessions for the day's agenda. Dean and Elaine
- Then move paper agenda to a common place around the breakout roomsroomsFly
- After agenda setting on Thursday, collect the pens and sticky notes from the tables. Put them out again on the tables on Friday morning before the agenda setting. This prevents risk that conference center maintenance people will throw them out.
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