InCommon Steering Meeting Minutes – 2 December 2013

Attending: Mark Crase, Michael Gettes, Joel Cooper, Jack Suess, Klara Jelinkova, Chris Holmes, Ardoth Hassler

With: John Krienke, Ann West

Action Items for Dec. 9 Exec Call

(AI) Develop language regarding Steering’s role with regard to budget and staffing plans (“review and provide input” vs. “review and recommend”)
(AI) Discuss the development of an operations committee (separate from TAC)
(AI) Assurance – should there be an Assurance subcommittee empowered to act on applications/certifications?
(AI) Executive – discuss composition and role of an executive committee.
(AI) Clarify the name – is it Trust and Identity?

Other Action Items

(AI) John K. and Joel will communicate the nomination slate to Shel (as the Internet2 representative)
(AI) For the Jack will proposed a definition of “board” in the context of Steering’s new role with Internet2 Trust and Identity.
(AI) Jack/Klara will develop the agenda for the Dec. 9 exec call.

No meeting December 30

Nominations

Moved by Joel, seconded by Chris, to approve the nomination slate. Unanimously approved.

(AI) John K. will work with Joel (as Steering secretary) to get this slate communicated to Shel.

Steering Organization – 2014

Jack shared a draft PPT http://goo.gl/RTHdwa. The document outlines:

  • Strategic priorities for 2014
  • Role of Steering
  • Operational activities
  • Subcommittee structure

During the Identity Week meeting, Steering developed seven key priority areas for the next two years (see slide 2):

  • Making it easier for federate IdPs and SPs
  • Increasing the value of InCommon participation
  • Interfederation
  • Innovation, influence, leadership where it matters
  • Putting trust and privacy into identity
  • Teaching and learning support
  • Research support

Role of Steering (slide 3)

  • Steering transitioning from a committee to the board for Trust and Identity during 2014
  • Staffing steering and subcommitees will be crucial
  • (AI) Jack – need to define the meaning of “board” in this context.

Operational Activities (slide 4)

  • Steering ensures appropriate staffing for InCommon
  • Steering will not manage operations, but be responsible for oversight of management staff

Subcommittee Structure (slide 5)

  • Have subcommittees (with the power of steering) and advisory committees (which do not have
  • Have formal process for creating subcommittees and be deliberate (charters and staffed appropriately)
  • See AAC and TAC as two good examples (slides 6-7)
  • Should chair of AAC come to steering as an advisor (like TAC chair does)

Full Steering Responsibilities (slide 9)

  • Approve all formal policies.
  • Responsible for annual and multi-year goals and objectives for Trusted Identity. (AI – need to develop language on “review and provide input” vs. “review and recommend” Emphasis during discussion was positioning Steering as leading in this area)
  • Ensure that staff are ensuring integrity of operations and continuity of business.
  • Review annual budget and staffing plans.

Proposed Advisory Committee: External Relations and Governance (slide 10)

  • Recommend Nominations to full SC/Board
  • Communications and outreach
  • Influence and collaborate with external stakeholders
  • Recommend changes in bylaws and procedures to the SC/Board
  • Discussion whether all of these items belong together. Should one committee deal with governance and another for communications and outreach? Recommendation to leave this proposed committee as-is and review later to see if things should be split.

Operations Subcommittee (or is this TAC?) (slide 11)

  • Develop and review procedures and metrics for operational integrity and business operations.
  • Develop policy recommendations for steering’s approval.
  • Develop proposals for identity roadmap that impact annual and multi-year goals.
  • Work with TAC on integration and rationalization of TAC functions - should TAC become operations subcommittee?
  • Michael recommends a separate operations subcommittee for federation operations. Currently, there is too much for TAC. (AI: discuss this on the exec call on Dec. 9. There is some interest in developing an operations subcommittee to work with TAC on potential development of a permanent operations committee).

Advisory Committee: Assurance

  • Formal assurance program oversight
  • Adapt assurance program to meet higher education needs.
  • Promote and establish community standards for multi-factor.
  • (AI) Should there be a subcommittee or otherwise empowered?

Executive Subcommittee: Planning and Priorities

  • Coordinating the agenda across committees and groups working on Trusted Identity.
  • Monitor progress towards our goals and priorities.
  • Develop plans based on feedback from subcommittees and other feedback mechanisms.
  • Exec committee and other committee chairs.
  • Respond to immediate concerns
  • (AI: determine composition of this committee. Does this replace the current exec committee? Concern that, should Steering reduce the number of meetings, will need an exec committee. Will the exec committee have full power of Steering to allow progress between full Steering meetings?)

(AI) Clarify the name of this entire area – Trust and Identity? TIER?

(AI) Get action items for exec meeting out ahead of time

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NEXT MEETINGS
Steering Exec (all welcome): Monday, Dec. 9, 4 pm ET
Steering: Monday, Dec. 16, 4 pm ET

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