UCLA – by the numbers
Budget $7.5b, with less than 7% of UCLA revenue from California. So part of system, but not strongly dependent upon it.
Culture of distributed systems and responsibilities.
Herd of cats, no strong central dictate of what people can do.
Brand is important, so risk management is important value of architecture.
IT Services doesn't tell other department IT what to do.
IT is a microcosm of U: a bunch of units that function somewhat independently.
If IT says we are doing something, others will watch and see if its something worth pursuing.
Generally not "Symphonic"
ITAC (IT Architecture Committee) facilitated by UCOP (Office of the President) and has campus representatives.
U-wide BoK: campus by campus decision whether to adopt artifacts.
Office of President drafts outcomes and campuses decide whether to adopt, reject, adopt with conditions.
Need for certain types of technology agreements for inter-campus applications and systems, e.g. Payroll.
UCOP resources assigned to ITAC may also author best practices that aren't necessarily required for system-wide implementations.
No central function that can override individual campuses. Very few exceptions to this.
Timeline:
Decision to demonstrate value with metrics.
How often are artifacts viewed, reviewed, used ..
The "valuation decline" (see slide)
In addition to metrics on things we are doing, consider metrics on limiters that are preventing architecture from maximizing influence.
"Program value gap" determined by mapping these measures:
Can be used to ask leadership whether this is appropriate focus of architecture team.
Have not had opportunity to use this yet in conversations with CIO, CTO, CISO due to recent leadership changes.
Piet: Could it be used with other service teams to understand how the organization as a whole fulfills the capabilities?
Serge: Central group could help reduce the diversity of tools in use.
Brendan: Units tend to be on board as long as everyone adopts what they want.
Jim: Could you represent federated architecture on this graph?
Inward and Outward facing activities.
EA metrics (cutter)
Proposed metrics for EA
warning: metrics have not yet been tested
Scope
Engagement
Impact
Delivery
Management
Next steps
Chat HIstory
From Jim, Rupert, Piet, Jacob to Everyone: (11:08 AM)
Hi All - you can jump in with questions and or comments on the call or put them in chat
From Alberto Mendoza (Boston College) to Everyone: (11:09 AM)
can these meetings be recorded?
From Jim, Rupert, Piet, Jacob to Everyone: (11:09 AM)
Not at this time.
From Alberto Mendoza (Boston College) to Everyone: (11:09 AM)
OK
From Jim, Rupert, Piet, Jacob to Everyone: (11:09 AM)
We are using Internet2 Zoom and we do not control the instance. I keep working on that.
From Jim, Rupert, Piet, Jacob to Everyone: (11:24 AM)
That is also our experience. We have a site but I'm not sure that people use it.
I would add to these Capability Limiters - the capabilities and readiness of teams you are engaging with.
From Matt House - WashU in St. Louis to Everyone: (11:28 AM)
We often have to use the phrase “meet them where they are”
From Matt House - WashU in St. Louis to Everyone: (11:37 AM)
Would love to see this weighted by hours spent along the axes
From Me to Everyone: (11:38 AM)
I could see us doing this based on our points in JIRA
We could put labels on our stories and then run that report
We also put hours effort on tasks in JIRA when we close them so we could do that report
From Lonnie (Manitoba) to Everyone: (11:39 AM)
We are also tracking our assignments to projects and other items like Architecture Practice development and could come up with a rough measure
From Me to Everyone: (11:44 AM)
Rupert led an effort like the one that Serge is describing here at UW. Happy to talk off-line
Or if there is time at the end.
From Matt House - WashU in St. Louis to Me: (Privately) (11:45 AM)
We help facilitate a lot of those conversations at WashU
From Louis King to Everyone: (11:55 AM)
Brendan, Very nice preso. Thanks a million. Gotta run to my next gig. Take care all.
From Me to Everyone: (11:55 AM)
Ciao Louis
From Dana Miller-Miami University of Ohio to Everyone: (11:55 AM)
Nice work. Plenty of metrics to consider.
From Lonnie (Manitoba) to Everyone: (11:56 AM)
Agreed. Some great ideas to consider
From Dana Miller-Miami University of Ohio to Everyone: (12:00 PM)
Perhaps have a follow up in 6 months with metrics results from UCLA?
From Brendan Bellina to Everyone: (12:02 PM)
I think an update makes sense but not sure about the timeframe. I’m also interested in any other metrics people might be using that I didn’t touch on.
From Majeed Abu-Qulbain to Everyone: (12:02 PM)
Agreed, great info. ISU currently has a POC effort going on evaluating Influxdata'a tick stack as an on-prem metrics platform. Initial efforts are to offer visibity into several technology architectures, but soon we'd like to collect more operational or process oriented metrics
Working Group Updates
New2EA Working Group – steering committee working to charge group with co-chairs selected; targeting 2019
Business Architecture Working Group – last meeting for year just happened, working on agenda for 2019
Book Club - Reading "How to Measure Anything" – first meeting happened 12/14, next 1/6