Trust and Identity Document Stewardship

Introduction

Internet2 Trust and Identity's document stewardship process is intended to formalize the management of documents as they are drafted, proposed, vetted, and approved for use, and published for open access.  It is intended to address any documents that are products of work sponsored by Trust and Identity or one of its community advisory groups. CACTI (Community Architecture Committee for Trust and Identity) is the "owner" of the document stewardship processes.

Examples of Document Types that go in the Repository

Examples of documents that go in the repository:

• Standards
• Policies
• Contract templates
• Specifications
• Recommendations and guidelines
• White papers

Authorized Sponsors

Submissions to the Document Repository must be approved by a Sponsor.  The authorized Sponsors are::

• CACTI (Community Architecture Committee for Trust and Identity)
  
• The Trust and Identity Program Advisory Group (PAG)
• Internet2 Trust and Identity executive management
  
• Incommon Technical Advisory Committee (TAC)
• InCommon Assurance Advisory Committee (AAC)
• InCommon Steering Committee

Preparing a Document to go into the Document Repository

To prepare a document to go into the Document Repository:

1. Contact Emily Eisbruch (emily@internet2.edu) to get the document repository ID

2. The cover page must include this info below. 
Please note that as of fall 2017 there will likely be one more piece of data required, which is the Document Object Identifier (DOI). The DOI process is being implemented as of July 2017

Document Title

3. The footer (at least on first page of the doc) must include this info (where year is the current year)

See examples HERE and HERE

4. The document that you submit to the librarian must be PDF, text, or HTML format.
If you submit a PDF, you also have the option to submit a source document that can be stored in the repository as a  "related doc."

5. Once the document is ready, email it the librarian (Emily). The librarian will attach it to the corresponding page in the repository and that will become the authoritative copy. 

Here is an example of a repository page that has the attachment of the authoritative doc.

Additional Info

Working group chair and flywheel guidelines with regard to the Document Stewardship process are found here.

Please contact David Walker <dwalker@internet2.edu> or Emily Eisbruch <emily@internet2.edu> for more information.

Document Stewardship Process - Framework Docs

• Trust and Identity Document Stewardship, describes the stewardship process, and
• The Document Repository Service, describes T&I's support service for the process and the documents.  It also contains criteria for the selection of a technical platform for the repository itself.

See Also

Consultations Home

Community Review of the Doc Stewardship plans

Guidelines for Trust and Identity Working Group Chairs and Flywheels