...
| Info |
|---|
This page is a work in progress |
Resources for Working Group Chairs and Flywheels
Time to spin up a new collaborative working group? Wondering how the email list, wiki, calendar, agendas and other details will work? This page is designed to help.
Table of Contents minLevel 2
Start Up Steps for a Working Group
Develop charge/scope document
For reference, here are some examples:
Identify a chair and co-chair for the working group
...
Set up a calendar invite using Outlook (ask an Internet2 staff person to help with this.)
- Be sure the working group is listed on Internet2 website and InCommon WG Homepage (Emily will help with these)
Additional Infrastructure
notes / minutes if needed. Collaborative scribing using a Google doc is recommended.
- Set up one Google Doc to be reused for collaborative scribing.
- Configure permissions it up so anyone with the link has edit access, unless you need to restrict it more tightly
- To archive the notes, either
- include a link to the collaborative scribing doc on the Working Group wiki , and/or
- On the WG wiki, create a page for the minutes after each call, and transfer the notes into that page. See this Grouper wiki page for an example.
other tools as needed, such as:
voting tool
community forum tool
Box.com for document storage
Adobe Connect or other tool for slide sharing during calls
Video Conferencing (BlueJeans is available from Internet2 as of summer 2015, it can be used instead of edial)
- Feel free to Email mw-service@internet2.edu to request help with the above tools
Ongoing Support
Ensure good practice is followed for working group calls, including:
sending an agenda prior to calls
...
Schedule BOFs at Internet2 meetings
Schedule and coordinate additional F2F meetings as needed
For groups where the charter dictates membership terms (i.e. governance and advisory groups) ensure that the terms are adhered to, and new members are recruited and onboarded accordingly. Send letter of appreciation to outgoing members of governance and advisory groups.
Tips for Working Group Chairs
Logistics:
- Send logistical needs/requests/questions to mw-service@internet2.edu
- Both Emily Eisbruch and Dean Woodbeck will receive the requests you send to mw-service@internet2.edu
- If you do not receive a timely response, or have follow up questions, email mw-service@internet2.edu again.
...
Welcome group members
Define goals
Prior to calls, send out agenda, (see above in "Ongoing support" section)
Follow agenda; if completely new items come up, consider adding them to the agenda for a future call
Leave time for questions
Finish calls on time
Draw out people who may be reticent or shy
Serve as a bridge to Internet2 staff where needed (never by shy about asking for what the group needs)
Serving as a bridge/ambassador to other Internet2 efforts
Gently but firmly moving efforts forward/toward conclusion -
work to wrap up very long discussions/discussion threads on calls/email
Acknowledge group membership contributions
Create a friendly, positive experience
Closing a Group
When a group finishes its work or gets transitioned/combined for a new phase of work:
...