Conference callsFor each upcoming call: 1 to 2 weeks prior: - Update the ITANA 2014-2015 Itana Program, which is automatically included on the ITANA home page.
- Update the Conference CallsCall Details page with the next call date and time, which is automatically included on the ITANA home page.
The week before: - Call Leader: Send out the agenda about 1 week before and ask for additional items
- Call Leader: Send out the finalized agenda with dial-in and webinar information 1 to 2 days prior to the call
- Call Leader: Update the agenda in Adobe Connect and clear the chat fields, discussion notes, et al
- Call Leader: Do other set up in Adobe Connect as needed
Day of the call: - Call Leader: At least 15 minutes prior to the call, log into Adobe Connect and un-block guest access
- Call Leader: Switch Adobe Connect to the Call Start screen
- Call Leader: Dial in to the bridge 5 minutes earlier, great people and announce that we will do roll-call at the start of the call
- Scribe/Call Leader: During Call: grab a screen shot of the attendees list
- Scribe/Call Leader: At end of call: copy any notes, links et al and send them out to the Scribe / Steering Committee
- Call Leader: Turn on "Block Guest Access" at end of call.
Screen2Screen sessionsPlanning the Screen2Screen: Communication and Outreach: Test Content and Technology: Host: Face2Face planningPlanning the Face2Face: - Establish a Face2Face planning team
- Determine outcomes and goals (what should attendees leave with) for the Face2Face
Communication and Outreach: Once a site is determined: - Pass on the Host Check List to the meeting host
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