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Action item (identify section and sub-section) | Who (Univ. unit) | Type (documentation, infrastructure, procedure, Token Administration System) | Effort (Major, moderate, minor, complete) |
|---|---|---|---|
4.2.2.3 Registration Records – the record of the facts of registration needs to be modified to include issuer of document; i.e., Drivers license is currently recorded. The issuer (State/country of issuance) is not captured. | SETI SIES, SNS, Software Dist. | TAS or procedure | Minor if issuer is entered in existing comment field by TAS operator; moderate if TAS is modified to enforce entry of issuer. Resolution: Change TAS, providing all acceptable document types in pulldown menus, and to require entry of the issuer. |
4.2.2.4 Identity Proofing – Details about payroll and departmental procedures and documentation are unknown, so we do not know if changes may it is possible that changes could be required to meet the IAP. If graduate students who are not employees remain eligible for Silver LoA PDCs, we will need it might be necessary to review initial identity proofing procedures for them. | Meet with representatives from Payroll and HR to determine procedures. | Documentation, procedure | minor if documentation exists and procedures do not need to change. Resolution: documentation exists for payroll, HR, I-9 hiring procedures. No changes to procedures required. |
4.2.2.4.1 Existing relationship - TAS should record the person’s eligible affiliation(s) at the time the certificate was issued. | SETI SIES | TAS | minor |
4.2.2.4.2 In-Person proofing - determine if any changes are needed based on conversations addressing 4.2.2.4. Item 3 under 4.2.2.4.2 is N/A. We will require that addresses match. Update October 27, 2011 - Since the only government issued photo ID that contains an address seems to be the driver's license, we will ensure we have a process for address confirmation according to one of the options in 4.2.2.5 | Project leads, SETI SIES if TAS changes are needed. | Documentation, procedure, TAS, Enterprise Directory | moderate |
4.2.2.5 Address of record confirmation - need to add this to TAS registration process. | SETI Middleware, SIES; IMS, TAS RAAs | ED, IMS SMS to phone web app | Moderate |
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Virginia Tech's Internal Auditors were involved with the project from the beginning and were given full access to the project wiki space. When the audit phase began, the auditor assigned to the project met weekly with the project leads to gather information and ensure that project status was well communicated. During initial meetings, we discussed the scope of each IAP section was discussed and compliled a list of references was compiled, including documentation and technical personnel who would be interviewed. The auditors read the referenced policy documents and interviewed technical personnel who explained their technical controls and, where applicable, how the policies were implemented and enforced in technology and software. Auditors performed vulnerability scans and examined configuration files. The auditors obtained eTokens and observed the procedures for identity proofing, registration, and certificate issuance. Certificates were examined to verify the Object identifier in each certificate that corresponds to a Bronze or Silver credential.
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