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- Chair should email the constituent mailing list(s) with a request for consultation / review and a and clearly stating the timeframe.
- In this email, state that comments must be put on the table on the wiki, and that comments posted only to the mailing list will not be acted upon
- See example email to open a consultation
- Flywheel should Inform the trust and identity team of the new Open Consultation (with an email to trust-id-staff@internet2.edu) so it can be promoted on Internet2/InCommon newsletters, social media and other avenues
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- One week before close of consultation:
- Working Group Chair send an email reminder of the open consultation and the date it will close
- Flywheel will remind chair to do this if possible
- Flywheel put a reminder of Consultation end date on InCommon Facebook at Twitter
- Include the Consultation closing date in an InCommon Newsletter if timing works out
- Working Group Chair send an email reminder of the open consultation and the date it will close
- After the Consultation review period closes, the working group should address community comments
- Email the lists announcing the revised document, if applicable
- Allow time (suggestion of 7 days) for a final community review if significant and potentially controversial changes have been made based on community input
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