Page History

...

• Agreed to  move forward  with Monday July 19, 2021 for adoption of Baseline Expectation V2
  
  • InCommon staff will Update the InCommon Website
    
  • Replace with new Baseline Expectations text
    
  • InCommon Federation will switch to enforcement mode
    
  • Entities will need to meet BEv2 to be submitted
    
    • Does not impact existing entities that are not “touched”
      
  •  InCommon Federation Manager will get updated with greater clarity around encryption
    
• NIH Requirements 
  
  • There was originally some confusion between BEv2 requirements and NIH requirements.  There have not been  questions showing confusion on that for several months
    
  • Sept. 15, 2021 is the milestone for NIH requirements
    
  • https://www.incommon.org/news/the-national-institutes-of-health-new-research-and-scholarship-requirements/
    
  • TomB: a few people are meeting later today to chat about NIH requirements
    
    
• Next Phase for BEv2
  
  • After July 16 we begin next phase  
    
    • Should be about 6 to 8 months
      
    • Draft Plan  https://docs.google.com/document/d/1Nh8f5CYTWMpvd-dBOmpvO_N8511dJvpgK7iJC-QlDeQ/edit# (DO NOT INCLUDE LINK IN PUBLIC NOTES)
      
  • Assemble list of non adhering entities (list already exists)
    
  • Need to schedule and conduct office hours, this will help organizations not in compliance
    
  • Office hours suggested for August, September, October  and November
    
  • Suggestion to hold office hours on the alternate weeks from CTAB meetings (Tuesdays at 1pm ET)
    
  • Albert: Internet2 Marcomm group is ready to help CTAB publicize BEv2 and funnel those with issues to office hours 
    
  • August 2021 - begin publishing list of non adhering entities
    
    •  may want to revisit this if list continues to be very large
      
  • Perhaps publish list of organization that are adhering, at least to Site Admins and Execs
    
  • August 2021 - resume bi weekly notifications with a new message, more targeted
    
  • September 2021 - start tracking using ? pages, once the list is down to 100 or fewer
    
  • Last time, for BEV1, we created wiki pages and assigned them to CTAB members to contact non adhering organizations
    
  • Do not want to begin that with a list over 100
    
  • October 2021 - engagement begins
    
    
•  Extensions for BEv2
  
  • For BEv1, we posted a web form where orgs could request an extension, for after Dec 2021 
    
  • Albert has received emails stating that organizations can’t adhere to BEv2 by July 19 but do plan to adhere to BEv2 by end of summer 2021
    
    • Extension Request Form will be available when CTAB starts nudging outreach
      
  • Concern about hard deadline right before the winter break
    
  • For BEv1, there was a December 2018 deadline, but  CTAB did not suggest to InCommon Steering to remove any entities until February 2019
    
    
• SIRTFI and BEv2
  
  • It was noted that SIRTFI is fuzzier than the other new BEv2 requirements
    
  • TomB: From the point of view of the SIRTFI working group, the degree to which SIRTFI requirements are met is a business decision.  It is rare for everything to be perfectly implemented at all times.  It’s about due diligence
    
    
• Wiki Updates and other communication
  
  • Albert : we will continue to refine the wiki
    
  • Albert will publish the next steps on a wiki page for the community
  • Albert is working with Internet2 Marcomm on case studies, showing solutions to issues in fulfilling BEv2
    
  • There will be a communication on July 17, stating we have transitioned to BEv2
    
    
• More on Next Steps for BEv2 
  • Generally follow processes/flow from BEv1 closing
    
  • Revive community dispute docket described here: https://www.incommon.org/federation/dispute-resolution/
    
  • Develop next round of notification email templates
    
  • Get ready to publish non-adhering entities/orgs
    
  • Ready extension request submission/tracking
    
  • Schedule office hours (for Fall and Winter, monthly?)
    
  • On July 19 - officially publish BE2 text on web site
    
  • TBD: how will we actually measure “Encryption” when it comes to entity removal time, what are the operational implications of each option?
    

...