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Please volunteer to scribe for an Itana call! The steps are pretty easy and you help support Itana.

What to scribe

We're not going for absolute completeness – please record any of the following that you can:

During the call:

  • Agenda: Copy & paste whatever appears as

...

  • the agenda online
  • Attendees: Screen shot the attendee/participant list online and paste it in
    • If you hear other names you know, add them by hand if you can
  • Updates: Note

...

  • the updates that are announced from Steering Committee, working groups, etc.
  • Main Agenda: Free form notes on

...

  • the main agenda being presented or discussed
    • Not necessary to have a line by line transcript
    • Often someone is presenting slides, and it's not necessary to repeat the content of those; there'll be a link to them
    • Try to capture major points, questions, or comments
    • Bonus points: The more you can capture comments from people at different institutions that reflect how an issue is being approached in different ways, the better -- that helps people follow up with each other to learn more
  • Chat: If there was valuable content in

...

  • the chat window, such as people posting links, copy & paste it in

Where to scribe

You can scribe in an email, in a document, or directly in the Itana wiki.

In Email

...

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hideSubmitButtonfalse
subjectNew Itana meeting minutes
generatedUUIDa12c323c-35af-42aa-8879-99595c6c6a3e
destinationpietn@uw.edu
includeDestinationsfalse
receiptfalse
submitButtonTextSubmit
allowSubmitAsAnonymousfalse

You can email notes to the Itana Steering Committee and someone will post them in the wiki. To get started, copy the following headings into your email:

Agenda

Attendees

Updates

Main Agenda

Chat

When you're done, email to: itana-steering@LISTSERV.EDUCAUSE.EDU

In a Google Doc or other document of your choice

Once you are done, you can then create a wiki page for the content following the instructions below, or you can simply email your notes to the Itana Steering Committee and someone will post them in the wiki.

...

Email: itana-steering@LISTSERV.EDUCAUSE.EDU

In the wiki

If you have access to edit the Itana wiki:

(1) Log into the wiki.

(2) Navigate to the appropriate year for the minutes (starting from the Conference Call page)

(3) Click on the "..." next to the Create button at the top of the wiki. This will bring up the "create from template" dialog box.

Image Modified

(4) Scroll down the list of templates until you see the Itana Minutes template. Select that template and click on Create.

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(5) Title your page in reverse date order YYYY-MM-DD Minutes. For example the minutes for June 17, 2016 call are titled "2016-06-17 Minutes"

(6) After the call, save your page.