Special Election Procedure for NTAC Vice Chair for Spring 2009

Special Election Procedure for NTAC Vice Chair for Spring 2009
Overview
The purpose of this document is to provide a framework for the election of the NTAC Vice Chair. It has been decided by the NTAC to have a light-weight procedure consistent with the voluntary and open nature of the NTAC itself. The goal of having an elected NTAC Vice Chair is to insure that the committee is community-led and works in a cooperative manner with Internet2 staff. The person elected to serve as NTAC Vice Chair will serve in that capacity from the spring 2009 Internet2 member meeting and, on January 1 of 2010, will automatically become NTAC Chair.
Procedure
1.    The election of the first NTAC Vice Chair will occur at the spring 2009 Internet2 Member Meeting.
2.    The NTAC Chair will ask for Vice Chair nominations approximately one month prior to the fall Internet2 Member Meeting.
3.    Nominations shall be made via email to the NTAC Chair and the NTAC flywheel.
4.    The NTAC flywheel will contact each nominee and verify the nominee's willingness to serve.
5.    The list of nominees will posted to both the NTAC Wiki and the NTAC mailing list prior to the election.
6.    Anyone from the community may be a nominee, provided that the person is not currently serving as NTAC Chair and has served as Vice Chair and Chair each for no more than one previous term.
7.    All members in good standing are eligible to vote. To be considered to be a member in good standing, a member must have attended a combination of at least three monthly phone calls or face-to-face meetings in the past year.
8.    The vote will be taken by a simple show of hands of those present at the NTAC face-to-face meeting held at the spring 2009 Internet2 Member Meeting.
9.    A simple majority is required for election.
10.    In the event of a tie, there will immediately be a run-off election of the two highest vote-receiving candidates.
11.    In the event of a deadlock, the NTAC will decide how to proceed by simple majority vote.
12.    The Vice Chair will assume the office of Vice Chair immediately following the election and will automatically become NTAC Chair on January 1, 2010.