Project Abstract - Southern Methodist University

Why are we doing this?

Problem Statement:

The purpose of this project is to evaluate and select Identity Access Management (IAM) software and a professional services partner to assist with implementation.  

Impact Statement:

The existing account provisioning system, Account Maintenance Automation (AMA), is a PeopleSoft customization designed and developed by SMU personnel in 2009. Due to its limited focus and PeopleSoft-centric foundation, it does not address many of the current and future objectives of the Identity and Access Management (IAM) program that is being developed.

How do we judge success? Success metrics

KEY DELIVERABLES (WHAT, WHEN, AND HOW) 

• Reference Architecture Document 
  • By: December 13, 2019 
  • Core Project Team 

• Concrete Architecture Document 
  • By: March 27, 2020 
  • Core Project Team 

• Software Selection Report 
  • By: April 17, 2020 
  • Core Project Team 

• Prioritized Roadmap 
  • By: May 1, 2020 
  • Core Project Team 

• Discovery of Marketplace Capabilities Document 
  • By: May 29, 2020 
  • Core Project Team 

• Services Vendor Selection Report 
  • By: June 12, 2020 
  • Core Project Team

ACCEPTANCE CRITERIA FOR MILESTONES 

• PMO will approve the successful completion of Milestone 1 – Project Kick-off  
• IAM Management will approve the successful completion of the following Milestones: 
  • 5 – Software RFI Process 
  • 7 – Services RFP Process  

• IT Management  will approve the successful completion of the following Milestones: 
  • 2 – Reference Architecture Document 
  • 3 – Concrete Architecture Document 
  • 4 – Prioritized Roadmap 
  • 6 – Software Selection Report  
  • 8 –Services Vendor Selection Report

MILESTONES (SPECIFIC, MEASURABLE, AND PRIORITIZED) 

1. Project Kick-off 
   1. October 28 – November 1, 2019 
   2. PMO
2. Reference Architecture Document 
   1. October 28 – December 13, 2019 
   2. Core Project Team 
3. Concrete Architecture Document 
   1. December 16, 2019 – March 27, 2020 
   2. Core Project Team 
4. Prioritized Roadmap 
   1. March 30 – April 30, 2020 
   2. Core Project Team 
5. Software RFI Process 
   1. October 28, 2019 – March 30, 2020 
   2. Core Project Team 
6. Software Selection Report 
   1. March 31 – April 15, 2020 
   2. Core Project Team 
7. Services RFP Process 
   1. April 1 – May 29, 2020 
   2. Core Project Team 
8. Services Vendor Selection Report 
   1. June 1 – June 15, 2020 
   2. Core Project Team 

EXCLUSIONS (ITEMS OUT OF SCOPE) 

• Implementation activities are out of scope for this project 
• Detailed planning for implementation is out of scope for this project 

During this project the following high-level activities will be performed.  

• Throughout the project, communication materials will periodically be prepared and presented or otherwise distributed to inform the various university-wide sponsors and stakeholders on the basis and progress of the project  

• A Request for Information (RFI) will be prepared and sent to a short-list of IAM package software vendors 
  • RFI responses will be reviewed and scored, with the scores feeding a quantitative evaluation scorecard 

• A SMU specific product demonstration will be executed by each vendor that achieves a qualifying score 
  • The software’s coverage of SMU requirements will be scored, with the scores feeding a quantitative evaluation scorecard 

• A final report containing summary findings from the RFI process and a justifiable software recommendation will be prepared and presented to finalize the software selection 

• A Request for Proposal (RFP) will be prepared and sent to the selected software vendor professional services group as well as professional services partners experienced in implementing the selected software. 
  • RFP responses will be reviewed and scored, with the scores feeding a quantitative evaluation scorecard 

• In-person professional services presentation will be conducted by each vendor that achieves a qualifying score enabling us to meet key vendor resources and hear / ask questions about their implementation approach, prior successes, etc. 
  • SMU participant qualitative responses will be gathered and factored 

• A final report containing summary findings from the RFP process and a justifiable professional services vendor recommendation will be prepared and presented to finalize the professional services vendor selection