More than fifty higher ed institutions are participating in the Cloud Storage Working Group facilitated by Internet2. The "Deprovisioning of Accounts" sub-workgroup has focused on the creation of a set of best practices, and documentation for common scenarios such as:

  • Removal of access from user
  • Holding account in case of return
  • Holding content for specified time
  • Identifying collaborators in shared content who will lose access
  • Strategies for transferring content to new owners

The sub-working group comprised more than twenty universities and it was led by Chuck Boeheim of Cornell University.


We held a webinar session on April 6, 2023 and covered the various approaches your peer organizations are taking for Deprovisioning of Accounts in Google Workspace for Education and get access to the resources this workgroup is making available to benefit the higher ed community. Speakers include: Chuck Boeheim, Cornell University, Matt Deal, North Carolina State University and Ian Crew, University of California at Berkeley. Here is the presentation used in the webinar session on April 6, 2023

Public folder with Deprovisioning of Accounts Examples and Documentation

Deprovisioning of Accounts wiki site
Public folder with Deprovisioning of Accounts Examples and Documentation
Resource Google Workspace admins (especially new ones) should be aware of/sign up for

Workgroup Participants:

  1. Chuck Boeheim, Cornell - LEAD
  2. Amanda Caton, Lehigh University
  3. Andy Smith, George Washington University
  4. Annette Aquino, Arizona State University
  5. Ben Poliakoff, Reed University
  6. Brian Cors, University of Michigan
  7. Chris Clements, San Diego State University
  8. Dana Voss, Internet2
  9. David Karnowski, University of Wisconsin-Madison
  10. Ian Crew, Berkeley University
  11. Jake Burggraff, Arizona State University
  12. John Kelly, Notre Dame
  13. Josh Casper, University of Minnesota
  14. Justin Booth, MSU
  15. Justin Moore, Portland State University
  16. Justin Zemlyak, Indiana University
  17. Katie Weber, University of Minnesota
  18. Lee Alexander, University of Illinois - Urbana
  19. Marc Cougle, Rice University
  20. Mark Debonis, Virginia Tech
  21. Matt Deal, North Carolina State University
  22. Mike Reeves, University of Minnesota
  23. Pirooz Jolani, George Washington University
  24. Sabila Husain, Harvard University
  25. Steve Nguyen, University of Minnesota

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